Volunteer recruitment, access &
separation.

Current Element Esports positions are volunteer-only unless a separate signed agreement expressly states otherwise. Recruiting must accurately describe the role, status, expected time, decision authority, reporting line, risks, equipment, and any compensation or benefits.

This policy covers applicants, onboarding, probationary or introductory periods, access, role changes, performance support, time away, resignation, restructuring, removal, and offboarding for adult staff, members, players, creators, and guardian-approved minor pathways where eligible.

1. RecruitPublish an accurate role and priority; receive only information needed to assess it.
2. AssessUse consistent criteria, appropriate interviews or tryouts, conflicts review, and safeguarding limits.
3. AcceptIssue written role details, status, policies, agreements, reporting line, and start conditions.
4. OnboardComplete acknowledgments, training, introductions, access setup, objectives, and early check-ins.
5. Support and reviewClarify expectations, recognize work, address barriers, document material changes, and use coaching before discipline when appropriate.
6. SeparateRecord resignation, expiration, restructuring, inactivity, or removal; complete access, property, record, and communication steps.

• Volunteer status does not eliminate safeguarding, privacy, anti-harassment, fair-review, or non-retaliation standards.
• Element Esports retains management authority to select roles, restructure, limit access, or end participation, subject to its policies and completed agreements.
• No minor may hold staff, management, moderator, coaching, formal competition, financial, partnership, or other adult-authority roles.
• Resignation should normally be accepted without penalty; confidentiality, property, intellectual-property, payment, safety, and record obligations may survive when lawfully agreed.
• Inactivity should be addressed through contact and status review rather than silent public removal when practical.

Formal corrective action and contested involuntary separation follow Discipline & Appeals. Emergency account, safety, safeguarding, integrity, or evidence restrictions may take effect immediately as protective measures.

The Onboarding Flow Guide, Welcome Kit, Essential Document Checklist, Handbook, role agreements, and this policy should be used together.