Discipline &
appeals.

Element Esports needs a process that can act immediately when safety, safeguarding, competition, evidence, accounts, or operations are at risk without converting a protective measure into an automatic finding.

This policy is an internal good-faith standard for a volunteer organization. It is not employment, civil-service procedure, union representation, or a collective bargaining agreement.

1. Intake and triageIdentify the allegation, people, immediate risk, minor involvement, controlling standard, evidence, conflicts, and correct policy route.
2. ProtectionSeparate people, preserve records, and limit access or participation when reasonably necessary without presenting the restriction as proven misconduct.
3. Neutral reviewerSelect a person with authority and sufficient independence; disclose and resolve material conflicts whenever practical.
4. NoticeGive an understandable summary of the concern, rule, seriousness, response route, and reasonable deadline unless safety requires staged notice.
5. Response and supportAllow context, corrections, witnesses, records, mitigation, accessibility needs, and one reasonable support person for qualifying formal meetings.
6. Evidence reviewUse reliable, relevant, sufficiently complete information and ordinarily determine whether disputed conduct is more likely than not to have occurred.
7. Written outcomeState the finding, standard, key facts, action, duration, conditions, follow-up, record status, and appeal deadline without exposing protected information.

Progressive action is preferred for ordinary first-time performance, communication, reliability, or lower-risk concerns when correction is realistic. It is not mandatory for serious conduct.

• Nature, severity, duration, and actual or reasonably foreseeable impact
• Intent, knowledge, recklessness, mistake, coercion, and role-related responsibility
• Whether the conduct was isolated, repeated, concealed, normalized, directed, or retaliatory
• Prior notice, training, coaching, warnings, agreements, and comparable cases
• Credibility, cooperation, honesty, evidence preservation, accountability, repair, and mitigation
• Safety, safeguarding, competition, privacy, security, financial, partner, and organizational risk
• Practical capacity, role necessity, restoration potential, and effect on affected people

A directly affected member may submit one written appeal within 14 calendar days of a formal warning, probation, restriction, suspension, role reduction, removal, or other material formal outcome. Late appeals may be accepted for documented accessibility, delivery, emergency, or similar good cause.

An uninvolved leader at the next appropriate level should review the appeal when practical. The reviewer may affirm, reverse, narrow, replace, stay, remand, correct the record, order additional review, or modify conditions or duration. A good-faith appeal may not be used as the sole reason to increase an outcome.

When an outcome is reversed or reduced, leadership should restore appropriate access, role, listing, record, and reputation as practically possible; notify people who need the correction; and remove unsupported restrictions. Restoration does not require disclosure of confidential case details or guarantee a roster spot eliminated for an independent legitimate reason.

No person must delay or surrender a good-faith report to emergency services, law enforcement, child protection, a regulator, platform, publisher, tournament organizer, sponsor, attorney, or another appropriate authority. Element Esports may pause, coordinate, limit, or resume its process based on safety, privacy, evidence, controlling rules, or external direction.