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Ethics / authority / representation
Staff & member
conduct.
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The focused conduct standard for every appointed person representing Element Esports, from Ownership and Management through staff, players, creators, and development pathways.
View all resources →01 / PURPOSE
Every role carries trust.
This policy translates the Staff & Player Handbook into a focused standard for authority, communication, privacy, safeguarding, conflicts, accounts, public representation, resources, reliability, reporting, and organizational relationships.
It applies to Ownership, Management, department heads, team leads, staff, formal players, Academy and Development players, creators, volunteers, and anyone authorized to act for Element Esports.
02 / MEMBER DUTIES
The conduct baseline.
No harassment or retaliation
Harassment, discriminatory abuse, stalking, sexual misconduct, doxxing, coercion, and punishment for good-faith reporting are prohibited.
Safeguarding
Adults must maintain observable, role-based boundaries with minors and escalate suspected grooming, exploitation, or abuse immediately.
Privacy
Use personal, competitive, partner, applicant, health, financial, report, and personnel information only when the role requires it.
Account security
Use secure credentials and approved access. Report compromise, excessive permissions, lost equipment, and mistaken disclosure promptly.
Responsible authority
Use authority for legitimate organizational work—not personal loyalty, favors, relationships, criticism suppression, or unofficial punishment.
Conflict disclosure
Disclose relationships, interests, gifts, side agreements, or outside roles that could influence an organizational decision.
Reliable service
Accept realistic assignments, communicate absences or delays early, complete agreed work, and hand off critical access or records responsibly.
Accurate representation
Do not falsely speak for the organization, announce protected information, promise authority, or misstate achievements and approvals.
Responsible resources
Protect money, prizes, equipment, source files, credentials, records, sponsor assets, and intellectual property.
Honest cooperation
Preserve material records and cooperate with proportionate review without evidence destruction, witness pressure, or coordinated stories.
Duty to question improper orders
Pause and seek review when an instruction appears unsafe, unlawful, retaliatory, deceptive, outside authority, or contrary to policy.
03 / AUTHORITY
Position creates responsibility—not immunity.
Leaders can direct the work.
Authorized leaders may define roles, assign work, control access, set deadlines, review performance, protect operations, select rosters, and document expectations within their assigned authority.
Authority must serve the mission.
Authority may not be used to demand personal loyalty, obtain favors, pursue relationships, suppress protected reporting, punish criticism, conceal conflicts, or create unofficial discipline.
Duty to refuse clearly improper instructions
A member may pause and request clarification when an instruction appears outside authority, unsafe, unlawful, deceptive, retaliatory, or likely to compromise competition, privacy, safeguarding, accounts, finances, or evidence.
04 / ROLE RESPONSIBILITY
Different access. Higher obligations.
01
Ownership & Management
Highest dutySet policy, model compliance, resolve conflicts, protect records and resources, and avoid creating one standard for insiders and another for everyone else.
02
Department heads & team leads
Supervisory dutyGive clear instructions, manage workloads, document consequential decisions, address issues early, and transfer personally conflicted reviews.
03
Staff & technical roles
Trusted accessUse permissions only for assigned work, protect credentials and data, preserve recoverability, and report mistakes before they become larger risks.
04
Players & creators
Public trustRepresent the organization accurately, follow competition and brand rules, protect unreleased information, and avoid unauthorized partner or public commitments.
05
Academy, Development & minors
Protected pathwayFollow the same conduct baseline with guardian, communication, privacy, online-only participation, and safeguarding protections layered on top.
05 / SERVICE & ACCESSIBILITY
Reliable does not mean always available.
Current positions are volunteer-only unless a separate signed agreement states otherwise. Members should accept realistic assignments, communicate absences and delays early, complete agreed work or arrange responsible handoff, and avoid disappearing with critical access or records.
Health, disability, school, employment, family, military, caregiving, and burnout needs should be addressed through practical planning rather than shame or retaliation. Members only need to disclose information reasonably necessary for an adjustment or safety plan.
06 / PUBLIC & OUTSIDE CONDUCT
A real connection is required.
Element Esports does not control every lawful private choice. Outside conduct may be reviewed when there is a meaningful organizational connection, such as public representation, safety, safeguarding, targeted harassment, threats, doxxing, fraud, cheating, account security, confidentiality, partner obligations, discriminatory abuse, or a demonstrated inability to perform the role responsibly.
Rumor, personal dislike, or an unpopular opinion alone is not enough. Only authorized people may issue official announcements, disclose protected information, promise partner deliverables, or speak for the organization during a formal matter.
07 / ACCOUNTABILITY
Correct the behavior. Protect the process.
Potential violations follow the Discipline & Appeals Policy. Ordinary first-time performance, communication, or reliability concerns should generally begin with clarification or coaching. Serious, repeated, retaliatory, dishonest, exploitative, or high-risk conduct may justify stronger action.