Fit and safety
Screen partner reputation, product risk, audience suitability, conflicts, minors implications, platform rules, and deliverability.
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Official policy / partners / truthful promotion
Sponsorship & commercial
conduct.
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The operating standard for selecting partners, approving commitments, disclosing material connections, fulfilling campaigns, and protecting member and audience trust.
View all resources →01 / PURPOSE & SCOPE
A focused rule with a defined boundary.
This policy applies to sponsors, affiliates, discount codes, gifted products, paid promotion, merchandise collaborations, referral links, reviews, testimonials, partner activations, fundraising, and commercial use of organizational audiences or assets.
Only authorized leadership or partnership personnel may negotiate or commit Element Esports. No member may promise deliverables, exclusivity, roster access, data, endorsements, or use of organizational marks without approval.
02 / CORE STANDARDS
The operating baseline.
Written scope
Record term, compensation, deliverables, approvals, usage rights, exclusivity, disclosures, reporting, cancellation, and responsible owners.
Truthful claims
Use honest experiences and support objective claims; never fabricate reviews, metrics, scarcity, results, or member use.
Clear disclosure
Make material connections difficult to miss in the content itself, using plain language appropriate to the platform.
Fulfillment control
Assign an owner, calendar each obligation, retain proof, and disclose likely misses before the deadline.
No improper influence
Commercial relationships may not control competition decisions, discipline outcomes, safeguarding, editorial truth, or member access.
03 / PROCESS
Screen before signing; track after launch.
- IntakeDocument the partner, offer, product, audience, timing, requested assets, money, and conflicts.
- ReviewAssess reputation, legal and platform issues, age suitability, exclusivity, workload, data, and brand fit.
- AuthorizeObtain written approval and complete a reviewed agreement before announcing or performing material work.
- BriefGive creators and staff the exact deliverables, rights, claims, disclosure language, deadlines, and approval route.
- FulfillPublish approved work, retain evidence, report results honestly, and remediate misses quickly.
- CloseConfirm payment or benefits, remove expired claims and codes, archive the record, and review renewal.
04 / AUTHORITY & LIMITS
Audience trust is not inventory.
- No gambling, age-restricted, adult, predatory, fraudulent, discriminatory, or clearly unsafe promotion may target minors or be placed in minor pathways.
- Members may decline personal testimonials or product claims they cannot honestly make, subject to any completed agreement.
- Giveaways and contests require written rules, eligibility, platform compliance, privacy planning, and a fulfillment owner.
- Partner access to applicant, member, community, or minor information is prohibited unless separately authorized, necessary, and disclosed.
- Use of member likeness, content, names, handles, or testimonials requires the applicable permission and agreement.
05 / ACCOUNTABILITY
Document, correct, and improve.
Partnership Development obtains and structures relationships; Sponsor Fulfillment tracks execution. Separating those responsibilities reduces forgotten posts, unsupported claims, expired logos, and inaccurate reporting.
Material breaches, deceptive claims, undisclosed relationships, missing benefits, or pressure to violate safety or integrity rules must be escalated immediately.
Discipline & Appeals
Protective actions, findings, corrective measures, notice, and appeals follow the organization-wide process.
Read policy →Report a concern
Good-faith concerns may be reported without retaliation. Preserve relevant evidence and avoid public escalation that could increase harm.
Open reporting options →