Identify the source
Record who created or supplied an asset, when, under what agreement, and with what restrictions.
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Official policy / ownership / permissions
Intellectual property &
content rights.
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A practical standard for knowing what Element Esports owns, what members retain, what is licensed, and what must be cleared before publication or reuse.
View all resources →01 / PURPOSE & SCOPE
A focused rule with a defined boundary.
This policy governs logos, trademarks, designs, templates, photographs, video, streams, broadcasts, music, writing, source files, websites, code, data, match footage, submissions, likeness, handles, and other creative or technical material used by Element Esports.
Ownership and license terms should be written before substantial commissioned, collaborative, creator, or contractor work begins. This policy does not silently transfer a person's pre-existing work or personal identity.
02 / CORE STANDARDS
The operating baseline.
Clear before use
Obtain permission for third-party music, footage, images, fonts, software, marks, and likeness; do not rely on attribution alone.
Separate ownership from license
State whether work is assigned, exclusively licensed, non-exclusively licensed, or approved for one defined use.
Protect official marks
Use current approved logo files and Brand Guidelines; do not register, sell, impersonate, or sublicense organizational identity.
Respect member portfolios
Permit reasonable portfolio credit for approved public work unless a written confidentiality, embargo, or rights term controls.
Preserve source and metadata
Store final and editable files, approvals, releases, credits, and license records so future use can be verified.
03 / PROCESS
Rights review before release.
- InventoryList every significant asset, creator, source, license, person depicted, and platform requirement.
- ClassifyIdentify organizational, member-owned, commissioned, licensed, public-domain, or uncertain material.
- ClearSecure written permission, release, assignment, or license and record any territory, term, medium, attribution, or commercial limit.
- ApproveComplete brand, content, commercial, safeguarding, and partner review as applicable.
- Publish and creditUse only the approved version with required credit, disclosure, and metadata.
- Retain or removeArchive proof of rights and promptly investigate credible takedown or ownership claims.
04 / AUTHORITY & LIMITS
Possession is not ownership.
- Downloading, receiving, editing, or being tagged in a file does not automatically create permission to publish it.
- Members retain pre-existing material unless a separate written agreement states otherwise; Element Esports receives only the permissions actually granted.
- Organization-created work, commissioned work, volunteer work, and collaborative work must use a role-specific written rights statement rather than assumptions.
- Minors require guardian-approved media and participation permissions, with no waiver of safeguarding or privacy rules.
- Departing members must return organizational source files and access; lawful portfolio rights and personal copies remain governed by the written agreement.
05 / ACCOUNTABILITY
Document, correct, and improve.
A credible infringement or misuse report should trigger temporary preservation and proportionate removal or restriction while ownership and permissions are reviewed.
This policy works with the Creator and Player Agreements, NDA, Brand Guidelines, Social Media & Public Communications, Sponsorship & Commercial Conduct, and Privacy Policy.
Discipline & Appeals
Protective actions, findings, corrective measures, notice, and appeals follow the organization-wide process.
Read policy →Report a concern
Good-faith concerns may be reported without retaliation. Preserve relevant evidence and avoid public escalation that could increase harm.
Open reporting options →